Data Protection Information
When you use this website, we process your personal data as data controllers and save them for the duration required to fulfil the defined purposes and legal obligations. The sections below provide further details about the data this involves, how they will be processed and which rights you have in this regard.
Personal data, as defined by Article 4 (1) General Data Protection Regulation (GDPR) include all information related to an identified or identifiable natural person.
1. Name and Contact Data of the Data Controller and of the Corporate Data Protection Officer
This data protection information is applicable to data processing on the www.itbms.eu website by the controller:
Hansastraße 27 c
80686 München
Germany
on behalf of its
Gutleuthausstrasse 1
76275 Ettlingen
Germany
(hereinafter referred to as Fraunhofer-IOSB)
The Data Protection Officer at Fraunhofer may be reached at the above-mentioned address in Munich, attention of Data Protection Officer or at datenschutz@zv.fraunhofer.de. In case you have any questions about data protection law or your rights as the data subject, you may directly contact our Data Protection Officer.
2. Processing Personal Data and Purposes of Processing
When visiting the website
You may access the website www.itbms.eu without having to disclose any details of your identity. The browser installed on your terminal device automatically transmits information to the server of our website (e.g. browser type and version, date and time of access) to enable connection with the website, including the IP address of your requesting terminal device. This information is temporarily stored in a so-called log file and deleted after no more than 4 days.
The IP address is processed for technical and administrative purposes regarding connection set-up and stability, to guarantee the security and functioning of our website and to be able to track any illegal attacks on the website, if required.
The legal basis for processing the IP address is the first sentence of point (f) of Article 6(1) GDPR. Our legitimate interest ensues from said security interest and the necessity of the unobstructed availability of our website.
We cannot draw any direct conclusions about your identity from processing the IP address and other information in the log file. Moreover, we use cookies when you visit our website. For more information on this, please refer to clause 4 of this Data Protection Information.
When registering for events
We regularly offer a variety of events through our website, for which you may register online. Depending on the event’s purpose and orientation, personal data such as name, address, email address or payment information will be collected and processed. Any other mandatory data are marked as such (e.g. with *). Besides, other data may often be entered voluntarily.
The mandatory data are processed in order to identify the interested persons as participants of the event, to perform the participation contract, and to provide the participants with information pertaining to the event before, during and after the event. The voluntary data allows us to plan and execute the event based on interest criteria.
Data processing takes place at the request of the interested participants and is necessary pursuant to the first sentence of point (b) of Article 6 (1) GDPR for the purposes mentioned for the performance of the participation contract and in order to take steps prior to entering into it.
In the data protection information for the respective event we will inform you of the categories of personal data to be processed, the legal basis for the processing, the storage period and any forwarding to service providers that process your data on our behalf.
3. Transfer of Personal Data to Third Parties
Except for the aforementioned case of registration for events, we forward your personal data to third parties only if:
- you have given your express consent pursuant to the first sentence of point (a) of Article 6(1) GDPR,
- it is necessary for the performance of a contract with you pursuant to the first sentence of point (b) of Article 6(1) GDPR (for example forwarding payment information to payment service providers or credit institutions in order to process a payment transaction),
- A statutory obligation exists for transferring pursuant to the first sentence of point (c) of Article 6(1) GDPR.
In the event that personal data is transferred to a third country (outside the EU) or an international organisation, we will provide information accordingly.
4. Cookies
This website uses cookies. Cookies are small files that your browser automatically generates and stores on your device (laptop, tablet, smartphone, etc.) when you visit our site. Cookies do not harm your device nor do they contain viruses, Trojans or other malware.
Cookies store information associated with the specific device used. That does not mean that we can directly identify you.
We use cookies for the purpose of making the use of our offers more convenient and pleasant for you. For example, we use so-called session cookies to allow session controls or to save data entries in forms or shopping carts during the session. At the latest, session cookies are deleted when you close your browser.
We also use temporary cookies to optimize user-friendliness; these cookies are stored on your device for 4 Wochen. When you visit our site again to use our services, these cookies will automatically detect that you have visited in the past and will reapply your previous entries and settings so that you do not have to enter them again.
The data processed by the cookies are necessary for the above-mentioned purposes to protect our legitimate interests and those of third parties pursuant to Art. 6 (1) lit. f GDPR.
Most browsers automatically accept cookies. However, you can configure your browser to not save any cookies on your computer or to display a notice before new cookies are saved. Completely disabling cookies may mean that you cannot fully use all functions of our website.
5. Rights of the Data Subject
You have the right:
- pursuant to Article 7(3) GDPR, to withdraw the consent given to us at any time. This means that in future we may no longer continue to process the data as based on this consent;
- pursuant to Article 15 GDPR, to obtain information about your personal data processed by us. More particularly, you may obtain information about the purpose of processing, the category of the personal data, the categories of recipients, to whom your data has been or is disclosed to, the storage period planned, the existence of a right to request from the controller rectification, erasure, restriction of processing or objection, the existence of a right to lodge a complaint, the source of your data if it has not been collected by us, as well as about the existence of automated decision-making including profiling and, if applicable, significant information about its details;
- pursuant to Article 16 GDPR, to obtain the rectification of inaccurate personal data without undue delay or the completion of your personal data stored with us;
- pursuant to Article 17 GDPR, to obtain the erasure of your personal data stored with us unless processing is necessary to exercise the right to freedom of expression and information, for compliance with a legal obligation , for reasons of public interest, or to establish, exercise or defend legal claims;
- pursuant to Article 18 GDPR, to obtain the restriction of the processing of your personal data if you contest the accuracy of the data, the processing is unlawful but you deny its erasure and we no longer need the data while you still require it for establishing, exercising or defending legal claims or if you have objected to processing pursuant to Article 21 GDPR;
- pursuant to Article 20 GDPR, to receive your personal data that you have provided to us, in a structured, commonly used and machine-readable format or to obtain the transmission to another data controller and
- pursuant to Article 77 GDPR, to lodge a complaint with a supervisory authority. For this, you may normally contact the supervisory authority of your habitual residence or workplace or our company headquarters.
Information on Your Right to Object Pursuant to Art. 21 GDPR
You have the right to object, on grounds relating from your particular situation, at any time to processing of your personal data, which is based on point (e) of Article 6(1) GDPR (data processing for the performance of a task carried out in the public interest) and on point (f) of Article 6(1) GDPR (data processing for the purposes of the legitimate interests); this is also applicable to profiling pursuant to Article 4(4) GDPR based on this regulation.
If you file an objection, we will no longer process your personal data unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or unless processing serves the establishment, exercise or defence of legal claims. If your objection is directed against the processing of data for the purpose of direct marketing, we will stop the processing immediately. In this case, citing a special situation is not necessary. This is also applicable to profiling, insofar as it is related to such direct marketing.
If you wish to make use of your right to object, please send an email to
datenschutzkoordination@zv.fraunhofer.de.
6. Data Security
All your personal data is transferred in an encoded manner using the widely used and secure TLS (Transport Layer Security) encryption standard. TLS is a secure and proven standard that is also used for online banking, for instance. You will recognise a secure TLS connection by the additional s after http (i.e., https://..) in the address bar of your browser or from the lock icon in the lower part of your browser, among other things.
Besides, we use suitable technical and organisational security measures to protect your data against accidental or intentional manipulation, partial or complete loss, destruction or against unauthorised access by third parties. Our security measures are continuously being improved as the technology advances.
7. Timeliness and Amendments to this Data Protection Information
This data protection information as amended in January 2023 is currently applicable.
It may become necessary to change this data protection information due to the further development of our website and its offers or on account of amended legal or official requirements. You may always access and print the latest data protection information on the website at Data Protection Policy.